A group is an email address that maps to one or more other email addresses. For example, you can set up a group with has the recipient as socialclub@company.com and add 50 email addresses as members of this group. When someone emails socialclub@company.com, the email is duplicated and sent to all 50 members.
When creating a group, the group name is the full text of the group name so you can easily identify it. The recipient address is the email address of the group (it will be socialclub@company.com from the above example). When creating a group, the group name is the full text of the group name so you can easily identify it. The recipient address is the email address of the group and within this group there can contain multiple external groups. Groups can contain external addresses, so the one group can have different email addresses that are not hosted on the server.
Group name
Create a name for the group e.g. staff@example.com
Group is disabled
Stops the group from working so that if someone emails the group address, the email will bounce back indicating that the address is not valid
Add email
Add other email addresses for the group e.g. allstaff@example.com
To add a new group member to a group, right click the group, and select New > Group member. Type the email address in the box provided or select “Advanced” which will list all users in the post office. (NOTE: Be cautious of using the “Advanced” option if you have a large number of users in the post office)
To import users into a group from a text file, right click on the group icon in the tree view display and select the All Tasks>Import Members menu item.