Mailbox filtering (Enterprise Edition only)

Mailbox filtering can be performed in two ways.

1. via the Administration program.

2. via web mail.

Creating a mailbox filter

To create a mailbox filter via the administration program;

1. Select a mailbox

2. Right click to bring up the Properties window

3. Select the Filters tab and then Add.

4. Create a name for the filter

5. Ensure the Enabled box is ticked and select OK.

6. Highlight the filter that has just been created and click the Edit button

By selecting the criteria, it is possible to edit the associated attributes or conditions. As long as any of the criteria is matched, then the action(s) will be performed. Criteria for a filter can be enabled and disabled in by ticking or un-ticking the box.

NOTE: Mailbox filtering has less available criteria and actions than global filtering.

Filter criteria

Where Message Body contains specific words
Add and remove specific words to the criteria list by clicking the 'Add' button. This filter is locates specific words in the body of the message (e.g. Viagra).

Where the 'To' header line contains specific words
This is used to specify a sender(s) email address. If an email address is matched, then the selected action is completed.

Enter email addresses here and then click the Add button. If multiple addresses are to be filtered, it is possible to add multiple addresses separated by a semi column - ensuring that no character spaces are contained in the entered line e.g..;

Where the Cc header line contains specific words
The Cc criteria line is the same as the To criteria line in that any word or email address entered here will be identified by the filter. Cc is an abbreviation of carbon copy and in business terms is usually equated to 'For Your inclusion' or 'For Your Perusal'.

Where the 'To' or 'Cc' header line contains specific words
Filters words in the header lines in either of To and Cc fields. This is useful when messages contain a specific email address, that could be in the To or in the Cc fields of the message.

Where the 'From' header line contains specific words
Filter messages that contain a specific email address or domain name in the headers of the email.

Where the message is marked as priority
Filter emails that contain a priority. E.g. filtering all mail with a high priority.

Where the message size is more than the limit
Filter messages over a certain specified size limit. Tick the Size of message is greater than in the criteria properties window to enable the function and then specify the amount in bytes for the message size in the textbox.

Where the message has attachments
Filter particular file extensions attached to an email. To specify a file extension, the process is very similar to specifying email addresses or specific words. Simply type the file extension in the add window and select the Add button to add the file extension to the list. This filter can be used to find attachments containing viruses. This does not disinfect the file, however, the file can be moved or deleted by using an appropriate action.

Where the message has an attachment
Filters out emails with any type of attachment, i.e. filters emails that contain attachments of any file extension.

Where the message contains a virus
Scans a message for viruses using the virus checker (s) that have been configured in the antivirus settings.

All messages
This criteria is processed for all messages.

Where the SPF test return results matching
This criteria enumerates the SPF test performed by the SMTP Connector and returns a nominated result.

Where the sender has authenticated
This criteria is met when the person sending the message has authenticated before sending the message. This relates to whether the sender has undertaken SMTP authentication.

Where the originators IP address matches
This enumerates the IP address of the person sending the message. It relates to the IP address that the SMTP transaction was received from.

Where the message is associated with this postoffice
Specify the associated post office for the transaction. MailEnable will attempt to allocate an associated post office for each message.

Where the message came from this MailEnable connector
Enumerates the connector that the message is being delivered from.

Filter actions

The following actions are available for mailbox filtering:
Delete message
Deletes the message.

Move message to folder
Moves the original message to a folder.

Copy message to folder
Copies the filtered message to another folder (i.e. retains the original message and creates a copy of the message in another folder).

Move to junk email folder
Moves the filtered message to the junk email folder.

Move to quarantine folder
Moves the filtered message to the quarantine folder.