ME020625 - HOWTO: How to create a shared calendar and tasks lists within a postoffice that will be accessible by all mailboxes.


SUMMARY

The purpose of this article is to provide information on how to create a shared calendar and tasks lists within a postoffice that will be accessible by all mailboxes. Postoffices/domains may require a shared calendar or tasks list so that it is accessibile to all users in order to provide a group schedule or an on call roster as example.

DETAIL

NOTE: Sharing is an exclusive feature for Enterprise and Enterprise Premium versions of MailEnable.

Step 1: Create a mailbox within the MailEnable administration console:

  1. Navigate within the administration console to: Messaging Manager > Postoffices > (postofficename) > Mailboxes
  2. Right click on mailboxes and select New Mailbox...
  3. Specify a mailbox name. I.e.: OncallRoster
  4. Specify a mailbox password or alternatively click on Select Random button to set a random password.
  5. Click Apply and then OK.

Step 2: Configure mailbox "Calendar" and "Tasks" to be shared:

To grant permissions to a mailboxes "Calendar" or "Tasks" list can be achieved by either logging into the web mail client or via the Outlook MAPI connector. This article will cover the web mail procedure method.

For information on how to create a share via the MailEnable MAPI Connector for Microsoft Outlook please review the documentation guide located here: http://www.mailenable.com/MailEnable_Connector_for_Outlook.pdf

  1. Login to the web mail client using the credentials of the new mailbox created in step 1.
  2. Within the folder tree right click on "Calendar" and select the option "Share". If the "Share" option is not available then pleas review the following article and ensure that is has been enabled for web mail and postoffice: http://www.mailenable.com/kb/content/article.asp?ID=ME020507
  3. Within the "Shared Resources - Properties" window select the option to grant access to "Everyone".
  4. Use the "Access Level" dropdown menu and set the access level to either "Full Access" (Users can add, edit and delete calendar entries or "Read Only" (Users can only read calendar entries).
  5. Next click the "Grant Access" button and then close the window.
  6. Repeat the above steps for "Tasks".

Step 3: Connecting to the shared Calendar and Tasks list:

There are various ways this can be achieved and various protocols and clients. The article will cover the MailEnable web mail client and MailEnable MAPI Connector for Microsoft Outlook methods.

Connecting via the MailEnable web mail interface:

  1. Login to the web mail interface and navigate to the "Options" page.
  2. Within the folder tree expand: Shared
  3. Click on "Connect To Share" and within the "Connect To Share" use the "dropdown menu for "Mail User" and select the mailbox "OncallRoster" created in step 1.
  4. Within the "Resource to Open" list select "Calendar" and then click the "Connect" button.
  5. Repeat the above steps for the "Tasks" resource to open.
  6. Once connected navigate to the "Calendar" page to find an additional "Calendar" resource. An additional "Tasks" list will also be available under the "Tasks" page.

Connecting via the MailEnable MAPI Connector for Microsoft Outlook:

  1. Open Microsoft Outlook.
  2. Within the Outlook toolbar click on the "Server" tab.
  3. Next click on "Open Resource".
  4. Tick the resource for "Oncallroster" and then click "OK".

This will add an additional folder branch listing the shared resources in the Outlook folder account tree. Navigating to the Outlook "Calendar" page and "Tasks" page will also list the connected shared resource.



Product:MailEnable (Ent-Any)
Category:Other
Module:General
Keywords:share calendar tasks global
Class:HOWTO: Product Instructions
Revised:Wednesday, May 4, 2016
Author:
Publisher:MailEnable